Required Qualifications

• Higher Education Degree.
• More than 10 years of work experience in managing the daily life of construction sites of a large construction company.
• Excellent organizational skills and attention to detail.
• Ability to communicate and collaborate with various teams and partners.
• Knowledge of the use of office software (Microsoft Office, Google Suite, etc.).
• Ability to manage multiple tasks and priorities.
• Knowledge of office administration and document management processes.
• Experience in organizing meetings and managing administrative tasks.
• Good knowledge of English.

Responsibilities and Duties

• Organization, coordination and execution of construction site support issues (entry permits, vehicles, staff movements, accommodation, etc.)
• Organization and supply of office needs and daily construction site needs.
• Monitor leave requests, record employees’ absences and days off, and coordinate benefit and compensation plans.
• Assistance in posting jobs, reviewing resumes, scheduling candidate interviews and communicating with them. In addition, it can help prepare offers for new employees and introduce them to the company.
• Organize and update employee records, such as resumes, contracts, leave, promotions and other relevant information.
• Organize and manage phone calls, correspondence (incoming and outgoing) with customers, suppliers, subcontractors and other partners.
• Serving visitors and partners and organizing meetings or teleconferences.
• Create and archive documents and important files.
• Support in writing and preparing documents, such as reports, quotes, correspondence, etc.
• Provide general administrative support to project teams and administration.
• Support in managing daily office tasks, such as managing mail, reports and documents.
• Scheduling and coordinating meetings, teleconferences, presentations and corporate events.
• Support project teams in the preparation and submission of tenders, contracts and other relevant documents.
• Provide reminders for upcoming appointments or deadlines.
• Support in payment processes, invoicing and financial document management.
• Manage expense records and other financial reports.